Sub-Accounts & Purchase Task Assignment: Workstations for Your Team — Permissions, Audit Trails and Order Dispatch in One
Stop pasting the boss account's password into the group chat. Sub-accounts give every team member their own login: which stores they see, whether they can reprice or list — all set per person, with every action logged. The Purchasing Centre can even assign specific to-buy orders to specific buyers, so everyone works their own queue and nobody crosses a line.
Once the team grows, the owner account becomes the risk: everyone knows the password, nobody knows whose hands made the mistake, and every resignation means a scramble to change credentials. 辉光ERP's workstation-style sub-accounts turn "one login for everyone" into "one login each, one lane each."
What this feature does for you
- One person, one login: create accounts for staff under Sub-Account Management; they sign in with their own username and password. Your owner password is finally yours alone.
- Permissions by capability: repricing, listing, bid management, data access — granted item by item. What you don't grant simply doesn't appear in their interface. Not greyed out; not there.
- Store whitelists: each sub-account sees only the stores you assign. Operator A runs the baby store, Operator B the home store, and neither sees the other's numbers — even 1688 buyer accounts can be whitelisted per person.
- Everything on the record: who changed which price, who listed which batch, at what time — the operation log records it all in plain language, filterable by person and date, exportable to CSV. Permission changes take effect immediately, forcing a fresh sign-in.
Purchase task assignment: dispatch orders to people
The classic purchasing-team mess is everyone staring at the same pool: two people buy the same order, or each assumes the other has it. The main account can now dispatch work directly in the Purchasing Centre:
- Assign in bulk: select to-purchase orders and hand them to a buyer; each person's current workload shows beside their name, so you can balance busy and idle.
- Everyone works their own queue: a sub-account signs in and sees only the orders assigned to them — focus without crosstalk.
- Recall and reassign anytime: wrong person, sudden leave — pull the orders back and re-dispatch in a click, with the whole trail audited.
Sub-account slots follow your subscription tier — 2 on Advanced, 4 on Professional, expandable with a quota code. Sub-accounts don't consume store slots and don't receive notification emails: they're workstations for staff, not a second boss account.
Real seller scenarios
- A family shop becoming a studio: the owner keeps pricing and finance, the spouse handles listing, and the new buyer gets Purchasing Centre access only — three people, three logins, nobody touching what they shouldn't.
- A two-buyer team: every morning, 80 to-purchase orders are split by category between two buyers; each clears their own queue, and the evening operation log shows progress and ownership at a glance.
- An outsourced operator on trial: whitelist a single test store with listing rights only, and pair it with overview mode's store aliases — the data they need, none of the family silver.
- A clean handover: one click disables a leaver's account instantly while their operation history stays on file — no company-wide password reset, and the handover has receipts.
Sub-accounts and task assignment are part of 辉光ERP — the all-in-one platform for Takealot cross-border sellers in South Africa. Growth takes a team; teams take structure — and now the structure lives in the system.